From the Archivist
Fr. Morgan P. Hanlon, C.P.
As we begin the new fiscal year, it seems appropriate to share with you our plans and goals for the Provincial Archives for this year.
It is gratifying to report that requests for information have increased significantly this year indicating that the leadership and membership of the North American Provinces increasingly recognize the Archives of both Provinces as useful resources for their work and ministries.
Since the Archives was moved to Union City from West Springfield back in the Fall of 1990, our basic task has been to achieve both physical and intellectual control of our holdings. This means inventorying the contents of every container in the stacks (more than 700), rearranging the material in each box according to a standard archival schema, placing the material in archival-quality folders, and inputting that information along with the shelf location of the material into a database that will be used by the Archives’ staff and researchers as well.
In addition the Archives is continually taking in and processing new material. Two recent acquisitions are the Father Clement Buckley, C.P., Archives 1962-1981 which has been taken in “as is” (i.e. there will be no attempt made to change the original order of this collection) and various information from Our Mother of Sorrows Monastery in West Springfield which must be appraised and inventoried as noted above.
In order to assist in meeting our goals, the Archives recently hired two high-school students from the neighborhood. They have proved to be of great assistance in the inventorying and cataloging of the material.
It is our hope and intention during the coming year to complete the task of establishing intellectual control over our holdings thus enhancing the usefulness of the Archives to you.